Wednesday, December 3, 2025 to Friday, December 5, 2025

Meeting Materials

Wednesday, December 3, 2025 to Friday, December 5, 2025

  1. Call to order
    1. Agenda
    2. Conflict of Interest policy
    3. Code of Conduct policy
  2. Consent Agenda
    1. Draft October 2025 Trustee Meeting Minutes
    2. 2025-2026 AOMBT Insurance Renewal Overview
    3. AOMBT Financial Statements as of September 30, 2025—Executive Summary
    4. AOMBT Financial Statements as of September 30, 2025
    5. Q2 2025 GRSP Analytic Investment Report
    6. Q2 2025 Leave Savings Analytic Investment Report
    7. Briefing Note—Parental Leave Program Policy
    8. Revised Parental Leave Program Policy
    9. Executive Director’s Report
    10. 2026 Trustee Vacancies and Nomination & Elections Process/Timelines
    11. Trustee Terms of Office
    12. Trustee Election Policy (for information only)
    13. Trustee Election for the Chair, Chair-Elect and Vice-Chair Policy (for information only)
  3. Land Acknowledgement
  4. Chair’s Check-in
    1. 2026 Trustee & Committee Meeting Calendar
  5. Enhancing Trustee Presence and Engagement in Meetings
    1. Position Description—Trustee
    2. Briefing Note—Trustee Self-Assessment Next Steps
    3. Article—Combatting Distractions for More Effective Virtual Meetings
    4. Presentation: Trustee Presence
  6. Executive Director Update
    1. 2025 Trustee Workplan
    2. ED Update (to be presented at meeting)
  7. Q3 2025 AOMBT GRS and Leave Savings Plan Investment Reporting
    1. Q3 2025 GRSP Analytic Investment Report
    2. Q3 2025 Leave Savings Analytic Investment Report
    3. GRSP Investment Policy (SIPP)
    4. Leave Savings Investment Policy
  8. Increasing Member Confidence in AOMBT Investment Plan
    1. Increasing Member Confidence—Change Ideas
    2. Q3 2025 Enhancement Requests
  9. Nicolas Trottier, Canadian Equity Specialist, Fiera—Fund Manager Presentation and Report
    1. Fiera Capital Canadian Equity—Q3 2025
    2. Fiera—Canadian Equity Sustainable Investing Report
  10. Rob Campbell and Shahida Fazal, Mawer—Fund Manager Presentation and Report
    1. Presentation—Mawer
  11. ESG Debrief
  12. Finance & Audit Update
    1. 2026 Draft AOMBT Budget—Executive Summary
    2. 2026 Draft AOMBT Budget
    3. Q3 2025 Arrears Write-Offs
  13. Equity & Governance Update
    1. Equity Assessment Slides
    2. Equity & the AOMBT—Staff Training Slides
  14. Member Services Update
    1. 2025-2026 MOH Grant Program Update
    2. ALAViDA Engagement Report
    3. Midwifery Wellness and Disability Navigation slides
  15. Equity & Governance Update Continued – Trust Agreement & Strategic Planning
    1. Briefing Note – Trust Agreement & Strategic Planning
    2. AOMBT Trust Agreement
    3. Presentation: 2026 Trust Agreement Review
  16. Meeting Debrief (In-camera session—Trustees only)
  17. Adjournment

Friday, October 10

  1. Call to order
    1. Agenda
    2. Conflict of Interest policy
    3. Code of Conduct policy
  2. Premium Tax Liability Update
    1. Letter from BDO re: Ontario Premium Tax and Retail Sales Tax
    2. Appendix A
  3. Land Acknowledgement
  4. Consent Agenda
    1. Draft June 2025 Trustee Meeting Minutes
    2. 2025 Structure Review Task Force Workplan
    3. 2026 Trustee & Committee Meeting Calendar
    4. June 30, 2025 AOMBT Financial Statements—Executive Summary
    5. June 30 2025 AOMBT Financial Statements
    6. Revised Social Media Policy
    7. Executive Director's Report
  5. Executive Director Update—Global Benefits: Go/No-Go
    1. Global Benefits Funding Go/No-Go presentation slides
    2. Briefing Note to Finance & Audit Committee—Strategy to Enhance Member Confidence in Trust Investments
  6. International Foundation of Employee Benefits Plans (IFEBP)
  7. Revised GRSP SIPP and Leave Savings Policy
    1. Briefing Note—SIPP and Leave Savings Investment Policy Revisions
    2. Revised AOMBT SIPP
    3. Revised Leave Savings Investment Policy
  8. MOH Grant Reporting
    1. Q1 to June 30, 2025 Grant Reporting
  9. Review of 2025 Annual Forecast
    1. 2025 AOMBT Financial Forecast—Executive Summary
    2. 2025 AOMBT Financial Forecast—General Fund & Special Projects Fund
  10. In-Camera Session (Trustees only)
  11. Adjournment

Thursday, June 5, 2025 to Friday, June 6, 2025

  1. Call to order
    1. Agenda
    2. Conflict of Interest policy
    3. Code of Conduct policy
  2. Consent Agenda
    1. Draft May 2025 Trustee Meeting Minutes
  3. Land Acknowledgement
  4. What Two (2) Words
  5. Chair’s Check-in
  6. Benefit Plan update
    1. Benefit Plan Update slides
  7. AOM Negotiations update
    1. Joint Conpensation Study & Negotiations: Update
  8. Executive Director Update
    1. Executive Director’s Report
    2. 2025 Trustee Workplan
  9. Semi-annual Investment risk and compliance reporting
    1. AOMBT Investment Presentation
    2. Q1 2025 AOMBT Group Retirement Savings Plan Analytic Report
    3. Q1 2025 AOMBT Leave Savings Plan Analytic Report
  10. AOMBT Financial Update
    1. Q1 2025 Executive Summary
    2. AOMBT Financial Statements as of March 31, 2025
    3. 2024-2025 M.O.H. Program Financial Statements
    4. 2024-2025 Ministry of Health programs draft audited financial statements
  11. Member Services Committee Update
    1. Revised AOMBT Member Leaves Program Policy
  12. Justice, Equity, Diversity & Inclusivity Strategy update
    1. Justice, Equity, Diversity & Inclusivity Strategy Update Slides
    2. AOMBT JEDI Action Plan
    3. AOMBT's Diversity & Equity policy
    4. City of Ottawa's Equity & Inclusion Handbook
    5. Example 1 - City of Ottawa Equity Assessment policy questions
    6. Example 2 - AOM racial equity policy guide
    7. Sample - Equity Assessment Tool for Policies
  13. Trustee meeting evaluation findings presentation
    1. AOMBT 2025 Trustee Evaluation Survey Questions
    2. AOMBT Trustee Evaluation Project slides
  14. Debrief on June Trustee meetings
  15. Adjournment